Present: Dr. Vicki Davis; Dr. Finnie Murray; Dr. Jerry Hutton; Dr. John Parnell (for Dr. Hal Langford); Dr. Gwyn Boyter, Dr. Mathew Kanjirathinkal; Dr. Rick Kreminski; Dr. Joe Webber; Suzanne Woodley; Mary Hendrix; Charlotte Larkin; Jan Swart

Absent: Dr. Hal Langford; Dr. Bud Smith

Dr. Davis opened the meeting by distributing Subchapter H Approval Chart for Programs

Dr. Davis announced recognition of Dr. Jerry Hutton and Dr. Hutton spoke about the second cohort group to graduate in a three-year period and that the new cohort group for January has grown from the standard 30 students to about 50 or 60 students.

Dr. Davis spoke about the regulations for overtime. They will be distributed to deans if they have not already been. It is important that we manage overtime situations to be a time-release program rather than ending in a situation that requires compensation. If a situation that will require compensation is anticipated, Dr. Davis asked that the situation be discussed with her in advance.

Dr. Davis thanked the deans for reviewing second year advisories. She asked deans and department heads to work one-on-one with faculty who were noted as needing improvement to help make them successful.
The discussion was then directed to HEAF allocations. Dr. Davis asked deans to bear in mind the strategic plan of the university and the technology plan. She also asked them to bear in mind the “hidden costs” that may be involved with requests.

Dr. Boyter said we have about double the amount of requests as we have money.

Mary Hendrix talked about how we can maximize our dollars in technology purchases by bulk orders and following our technology plan. She also discussed how a prioritization plan must be established to meet student and faculty needs. The final items she discussed were the prospect of meeting some technology needs with less powerful equipment that was being replaced with newer equipment, and the furnishing of technology classrooms. Dr. Boyter added that some scheduling changes may need to be made in order to utilize the classrooms that are so equipped. She also discussed a review of scheduling to better serve our students.

The remainder of the discussion was devoted to HEAF funds. A decision was made for the Provost’s office to review the requests, filter out any duplications and set a preliminary ranking for discussion by deans at the next meeting. It was agreed that any changes the deans wished to make in their original proposals were due in the Provost’s office by no later than 12:00 noon, Tuesday, December 18, 2001.