About the Purchasing Card
Introduction
Purchasing Card Contract
Key Points
About the Card
How to
Get a Purchasing Card
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About the Purchasing Card Program
Introduction
The Purchasing Card Program offers a fast, flexible, and efficient
method of handling small, delegated purchases. If utilized to its full
potential, the Purchasing Card Program will produce significant cost
savings for Texas A&M-Commerce by greatly reducing the amount of
data entry, voucher preparation, and check processing associated with
small dollar orders.
The Purchasing Card program is designed to facilitate the delegation
of authority to make small dollar purchases to users throughout campus.
Use of the Purchasing Card alleviates the need for FAMIS limited orders.
Purchasing Card Contract
The terms and conditions of the Purchasing Card Contract were specified
and awarded by the General Services Commission for the State of Texas.
Departments will be utilizing the State of Texas contract for Purchasing
Card services with Bank of America. Each department must comply with the
terms and conditions of the state contract in the implementation of this
program.
Key Points
- Bank of America provides MasterCards for use with the Texas A&M-Commerce
Purchasing Card Program.
- You must attend a training session, conducted by the Program
Coordinator and others from the Purchasing Department,
to become eligible for a Purchasing Card.
- Your Purchasing Card is issued in your name and you will be
responsible for the security of the card and its use.
- You can use the Purchasing Card at any vendor that accepts
MasterCard and is not restricted. It may be used for
in-store purchases as well as for online, mail, telephone or fax
orders.
- You may use the Purchasing Card to purchase supplies within your
delegated limits and the monthly credit limits of the card.
- The Purchasing Card is not intended to avoid or bypass
appropriate purchasing or payment procedures. This program
compliments existing processes.
- The Purchasing Card is for official business purposes only and not
for personal use.
- The Purchasing Card must be returned to the Program Coordinator
upon your transfer or termination.
About the Card
- Your name will appear on the Purchasing Card with the State of
Texas seal and the wording "State of Texas Tax Exempt" and
"For Official Use Only" clearly indicated on the card.
- The default account number to which purchases will be charged will
appear on the Purchasing Card.
- The single transaction limit will be established by the program
administrator but not to exceed $2,000.00.
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