Exempt Purchases are goods and/or services exempt from competitive bidding requirements and may be purchased in accordance with delegated departmental purchases regardless of dollar amount.  Exempt Purchases should be entered into FAMIS as Exempt Purchase Orders ("E" numbers).  The Director of Purchasing has the discretion to exempt any purchase.  The Director of Purchasing must provide written documentation stating why the purchase is exempt from competitive bidding. 

The following goods and/or services are classified as exempt purchases:

1. Classified Advertising; such as newspaper and magazine advertisements (Does not include public relations/advertising campaign related services).

2. Conference Expense; expenses related to conference room services such as audio/visual/network and food services. (Does not include goods purchased for attendees or transportation services).

3. Hotels and Conference Rooms (Exception: Hotel rooms for programs and conferences that are regularly scheduled throughout the year are not exempt. Example of exception: A&M-Commerce department hosts seminars/ workshops throughout the year and is responsible for making lodging accommodations for the participants. This service shall be purchased using a purchase order and is not exempt if the projected costs exceed your delegated authority of $3,000.)

4. Library materials specific for Texas A&M University Libraries.

5. Legislative information services; bill analysis services.

6. Membership fees and dues.

7. Newspaper and magazine subscriptions direct from the publisher.

8. Services provided by other State of Texas agencies or by other local governments ( Inter-agency and Inter-local agreements must be reviewed by the Department of Contract Administration).

9. Intra-agency payments.

10. Registration fees and associated books and materials.

11. Rental of exhibit space. (such as booths for display purposes).

12. Sodexho food service purchases.

13. Procurement Cards (Pro-Cards) State appropriated funds only.

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Purchasing and Contract Administration
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