To all Faculty and Staff:

Listed below are the cut-off dates that a requisition can be received in the Purchasing/Processing Office and be processed using FY 2006 funds:

Procurement Card Deadline: All Procurement Card purchases after the August billing cycle (4 July to 4 August) will be charged to FY07 budgets.

Limited Orders ($2999.00 or less) deadline: Friday, August 18, 2006.

Departmental Requisitions $0.00 to $5,000 deadline: Friday, August 11, 2006.

Departmental Requisitions $5,000.01 to $24,999 (requires informal bid process) deadline: Friday, August 4, 2006.

Departmental Requisitions $25,000 and more (requires formal bid and contract process) deadline: Friday, June 16, 2006.

State Term Contract requisition deadline: Friday, August 18, 2006.

Inter-Departmental Order deadline: Friday, August 4, 2006.

Services Agreement deadline: Friday, August 4, 2006.

Departments who have equipment rentals and/or annual maintenance agreements contact the Purchasing Office to begin renewal or termination of the contract.

The Purchasing office will begin accepting FY 2007 requisitions on Monday, August 21, 2006. Departments will not be allowed to utilize FY06 funds for FY07 purchase orders. At that time FAMIS On-Line Purchasing will be available for Limited Purchase Orders (L#'s) with FY07 funds.

Below is the delegated authority (dollar limits) for all departments:

Limited Orders (L#'s) - $3000.00

Pro Card Expenditures - $3000.00 per transaction

All purchases over $3000.00 must be sent through Purchasing as a requisition (R#) before orders are placed and/or received.

Note: Purchases may not be broken down into small purchases to meet delegated limits. Pro-Card and Limited Purchase Order transactions are audited to ensure compliance.

Any questions relative to the above information, contact the Assistant Director of Purchasing: Travis Ball at (903) 886-5060 or Fax (903) 886-5039.