..:: scheduling Guidelines i (For Non-class Related Events) ::..

This is an official statement of University policy relating to reserving and rental of University facilities effective January 1, 2000.

Scheduling an event may be accomplished through the office of scheduling located on the third floor of the Memorial Student Center, Room 307, phone (903) 886-5809. Space may be scheduled according to the availability. It is the responsibility of the Office of Scheduling to make the final determination on all requests for scheduling.

All scheduling of events must be made in person or by phone. E-mail requests will not be accepted.

Priority for scheduling in the Memorial Student Center is as follows:

First Priority - University recognized student organization.

Second Priority - University departments, affiliated groups and professional educational organizations (sponsored and hosted by an academic or administrative department of the University).

Third Priority - Non-University groups to include duly recognized or chartered community, state or national service or honorary organizations.

Priority for Scheduling in Academic Buildings

First Priority - Academic department(s) housed in the building.

Second Priority- Academic department(s) and university affiliated groups, sponsored by the faculty or administration of the department.

Third Priority- University approved student organizations and service organizations.

Academic Buildings: Non-class events must be scheduled through the Office of Scheduling to coordinate with the University Police Department and University Maintenance Department and to assure that the event is placed on the University Calendar of events. The Office of Scheduling is located in the Memorial Student Center on the third floor, Room 307, or call (903)886-5809.

Damage incurred to equipment or facilities: The recognized student or organization, university department, or sponsoring party is responsible for the behavior of members and guests, and for leaving the assigned space neat and orderly. Failure to adhere to these responsibilities may result in legal action, restitution for damages, disciplinary action and loss of scheduling privileges.

Alcohol Permit
Alcohol Request must be approved through the Office of Scheduling in the Memorial Student Center prior to the scheduling of alcohol servicr, for all events held on campus . All University guidelines related to the serving of alcohol must be strictly followed.

University Activities
Any University recognized Student Organization scheduling special social functions must receive approval with a confirmation from the Office of Scheduling. This refers to dances and socials which guests are invited to attend and must be submitted at least 7 working days prior to the event (if officers are required).

Permission to Sell on Campus
The Office of Scheduling is responsible for approving all recognized Student Organizations and University Departments wishing to sell on campus. The University Solicitation Committee may review any request prior to approval. Proceeds of all such sales must be for the benefit of the specific Student Organization or Department unless approved otherwise by the Office of Scheduling.

Memorial Student Center Activity Tables
Recognized Student Organizations & University Departments may schedule with the Office of Scheduling a table in the area of the Bookstore Foyer for the purpose of promoting their Organization or Department. Such reservation are limited to three (3) days in the same week. The Office of Scheduling may exempt this limitation in accordance with space availability.

Memorial Student Center Showcase
Recognized Student Organizations & University Departments may schedule with the Office of Scheduling the large showcase on the second floor of the Memorial Student Center next to the Leadership Lounge. The showcase may be scheduled for a maximum of one week each semester. The Office of Scheduling may provide exception to the policy in accordance with the availability of space.

Classes and Lectures
Credited classes, lectures or laboratories may not be scheduled in the Memorial Student Center. Special projects requiring special space and arrangements may be held in the Memorial Student Center by approval from the Office of Scheduling.

University Auditorium and Memorial Student Center Ballrooms:
Recognized Student Organizations and University Department may schedule with the Office of Scheduling the University Auditorium and the Memorial Student Center Ballrooms. The University Auditorium is scheduled only for major University events where a significant participation is expected (minimum 200).

Decorating in the Memorial Student Center/ University Auditoriums:
The Office of Scheduling is responsible for approving all decorating requests for the Memorial Student Center and the University Auditorium.

Food service Events
The University Dining Service has exclusive right for the serving of food on campus. All events requiring food service, to include the serving of refreshments for meetings, must first schedule with Office of Scheduling. After the completion of such scheduling, the sponsoring party should contact the University Dining Services for all food arrangements. The University Dining Service is located on the first floor at the west foyer entrance to the Memorial Student Center, Room #118. Phone: (903)468-4890.

Guidelines II >>