Points for Consideration
Revised January 2003
| Step One | Initiation and Approval of the Search |
| A. | Has the decision regarding a committee been made? |
| B. | If committee is used, has HR been invited to first committee meeting for briefing? |
| C. | Has the Authorization to Conduct a Search Form been prepared? |
| D. | Has the Position Vacancy Announcement been prepared? (For non-academic searches, is the job description attached?) |
| Step Two | Posting/Recruiting |
| A. | In preparing the recruiting strategy, have the recruiting sources available in HR been utilized? |
| B. | Has the position been open for a minimum of ten working days after the posting first appeared in media outlet? |
| Step Three | Applicant File Completion |
| A. | Has each applicant received an acknowledgement of credentials? (Sample letters are available from HR upon request.) |
| B. | Have names and addresses of all applicants been forwarded to HR for mailing of voluntary applicant profile sheets prior to interviews? |
| Step Four | Screening and Selection of the Top Finalist(s) for Interviews and Approval to Conduct Interviews |
| A. | Have objective, job-related criteria been established which can be consistently applied to all applicants, and which can be quantifiably measured? |
| B. | Has a numerical rating scale been developed that is based upon quantifiable, job-related experience and educational qualifications? |
| C. | Have only the qualified applicants advanced in the screening process? |
| D. | Have the unsuccessful (non-qualified) candidates been notified in writing? (Sample letters available in HR.) |
| E. | Has each applicant’s scores been calculated and ranked in numerical order? |
| F. | Have the candidates in the top numerical cluster been selected for on campus interviews? |
| G. | Have you forwarded to the HR Office the finalists files, and all instruments used in screening, as well the interview questions to be used to HR for compliance review? |
| H. |
Has the appropriate vice president granted approval for candidates to be brought to campus for interviews?
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***If approval to conduct interviews has not been received from the appropriate vice president, the process must stop at this point.***
| Step Five | Interview Process and Reference Checking |
| A. | Have travel arrangements and accommodations been made for each candidate? |
| B. | Has the same interview itinerary (the same interviewers for each) been applied to each candidate? |
| C. | Has each candidate been asked the same objective, job-related questions? |
| D. | Have all interviewers taken comprehensive notes of answers? |
| E. | Have all practical exercises developed focused exclusively on the applicant's professional and technical ability or knowledge to perform the job? |
| F. | Has each candidate been provided an Exit Interview Form? |
| G. | Has each candidate been informed that only the vice president can make an offer of employment and this will only be done in writing? |
| Reference Checking | |
| A. | Have reference criteria been prepared that is objective and job-related? Have the criteria been consistently applied to all candidates? |
| B. |
Have the same references been checked for each candidate?
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| Step Six | Approval to Hire |
| A. | Has a collective narrative been written focusing exclusively on job-related skills and abilities of each candidate? |
| B. | Has a recommendation for hire been formulated? |
| Step Seven | Employment Offer |
| A. | Has approval to discuss employment recommendation been received from appropriate vice president? |
| B. | Has discussion occurred with the successful candidate that only the vice president can make an offer of employment and that this will only be done in writing? |
| C. | Has an employment letter from the vice president been mailed to the successful candidate? |
| D | For employment offers related to faculty--see Guidelines for submitting approvals of offers to Faculty |
| Step Eight | Finalize Process |
| A. | Have the unsuccessful candidates been notified in writing? |
| B. | Has AA/EEO information been obtained from HR/EEO and has the Affirmative Action Report been completed within five days? |
| C. | Have all files and related search material been forwarded to HR within five days of completion of search (after receiving signed
appointment letter)? Were the following items included?
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