TEXAS A&M UNIVERSITY-COMMERCE

Position Title: Assistant Director of Financial Aid for Administration Code: 9937

Department: Financial Aid PIN: R00654

Reports to: Director of Financial Aid Date: 2/22/07

FLSA Status: Exempt

PURPOSE OF POSITION:

Develops, implements and evaluates office policies and procedures. Integrates policy into operational structure. Performs long range planning; management and supervision of staff in the Office of Financial Aid. Oversees all aspects of Federal Student Loan Programs administrated through the Office of Financial Aid.

ESSENTIAL FUNCTIONS:

• Monitors Federal and State regulations for the purpose of assisting the Director in updating and revising financial aid policies and procedures to assure compliance with Title IV regulations.
• Assists with the retrieval of data and information for federal, state, and institutional audits.
• Evaluates office processes and procedures for effectiveness and efficiency.
• Responsible for collecting needed data and submitting state, federal, and institutional reports.
• Supervises the operation and administration of all aid programs in order to comply with federal, state, and university regulations.
• Approves and submits leave tracking reports for office staff.
• Represents the Office of Financial Aid at campus and community events.
• Conducts financial aid presentations on and off campus.
• Counsels students and parents on the financial aid application process and awards financial aid packages.
• Coordinates entrance and exit interviews for student loan borrowers in order to inform them of their responsibility regarding loan repayment.
• Assists in the development of financial aid publications and office forms.
• Collaborates with other departments to develop financial aid disbursement procedures.
• Attends financial aid training workshops and conferences.

Contributes to the effective team management of all relevant problems, issues and opportunities.

This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.

MARGINAL FUNCTIONS:

Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.

KNOWLEDGE & SKILL REQUIREMENTS:

Requires bachelor’s degree with three to five (3-5) years of demonstrated professional experience in a financial aid environment. Requires a thorough working knowledge of federal and state financial aid regulations, policies, and procedures. Must possess extensive administrative and supervisory experience. Requires strong verbal and written communication skills. Requires the ability to multi-task completing priorities and deadlines in a fast paced environment. Must have extensive account reconciliation experience. Must have working knowledge of automated financial aid processing systems such as Sungard Banner Student Information System and AdvanTG software. Must be proficient with MS Word, Excel and PowerPoint.

SUPERVISION OF PERSONNEL:

Supervises Financial Aid Advisors, Financial Aid Assistants, graduate assistants, temporary employees and student workers.

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Employee Signature Date

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Supervisor Signature Date