11.04.99.R0.03  Undergraduate Academic Advisement
Effective September 1, 1996
Revised April 2006
Supplements System Policy 11.04

1. Each academic department head will designate undergraduate faculty advisors who will be responsible for all advising related to majors offered by that department. The advisors’ duties will include: attending training, advising students during regular registration, pre-registration, late registration, and summer early enrollment periods; preparing advisement guides/degree plans for students majoring in that department; and attending all Orientation sessions. The respective dean’s office is responsible for maintaining the accuracy of the listing of all faculty advisors. The Registrar’s Office will send out a notice to the deans at the end of each semester to review the appropriate screens to ensure the information is correct.

2. All new undergraduate students, both freshmen and transfers, will require advisement through College Academic Advising Offices prior to their initial registration at Texas A&M University-Commerce and prior to all subsequent registrations until both of the following occur:

a. The student has completed Texas Success Initiative requirements (TSI) and
b. A formal degree plan is filed.

3. All students must file a degree plan before completing 75 semester credit hours or within the first semester of enrollment for transfer students with more than 75 hours. The degree plan should be completed by the student and faculty advisor and approved by the department head. The original copy of the degree plan will be filed with the Registrar.

4. At 90 semester credits, a student will be required to complete a degree check to ensure the student is on the proper path for graduation. For initial transfer students who transfer more than 90 semester hours, the degree check is required within the first semester of enrollment.  Registration will be blocked until this check has been completed. The degree check process includes a review of the degree plan by the faculty advisor to ensure the student is on the path for graduation. A degree check form will be completed. This form will reflect all substitutions and the course requirements to be completed and the semesters in which these courses will be taken. A copy of the degree check form reflecting advisor’s and student’s signatures will be forwarded to the respective dean’s office.

5. Students must complete the graduation application process one semester prior to graduation. Deans will be responsible for certifying to the Registrar that students have met degree requirements.

References: Prior Policy V C 3.2 and B-15 approved October 31, 1979; revised February 16, 1983 and January 19, 1990; Procedure A11.17.

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CONTACT FOR INTERPRETATION: Provost and Vice President for Academic & Student Affairs