11.99.99.R0.01 Correspondence and Extension Programs
Effective September 1, 1996

These procedures relate to the correspondence and extension program.

1. Correspondence

a. Fees and instructional salaries.

Fees for correspondence courses will be a minimum of $50.00 per semester hour and the instructor's salary will be a  minimum of $20.00 per semester hour. In cases where students are dropped from courses before they are completed, the instructor will be paid a prorated portion for that part of the course completed.

b. Assignment of instructors to grade correspondence courses.

Instructors shall be assigned to grade correspondence courses by department heads, with the following formula suggested as a means of equating correspondence grading with classroom teaching:

Semester correspondence load.
1 Semester hour = 7 students or 105 lessons
2 Semester hours = 14 students or 210 lessons
3 Semester hours = 20 students or 300 lessons

Grading correspondence lessons shall be considered voluntary on the part of each instructor and no compensatory time shall be allowed for such work. A monthly and semester report are compiled in the Office of Continuing Education indicating the amount of correspondence grading done by each instructor for that period.

2.   Extension

These procedures will be re-examined periodically to determine whether or not they should be changed to more nearly conform with developing theories and practices concerning teaching loads, tuition costs, clock hours for academic credit.

a. Tuition and instructional salaries.

Tuition costs will be a minimum of $60.00 per semester hour and instructional salaries will be a minimum of $1400.00 per three semester-hour course. Travel and expenses will be at the approved rates.

b. Number of extension classes faculty members may teach.

General practice shall be that an instructor may teach no more than one extension class each long semester. Faculty members employed full time during the summer may not teach summer extension classes. Any exceptions to this practice shall require prior approval of the department head, academic dean, dean of Continuing Education, and vice president for academic affairs.

Extension classes shall continue to be considered assignments taken voluntarily by the instructor beyond the regular teaching load and no compensatory time shall be allowed for such courses.

c. Clock hours and calendar weeks required for credit by extension.

The length of each class period, number of meetings per week, and number of weeks for duration of an extension course shall be the same as that for residence credit courses.

The spacing of clock hours of instruction must be arranged in a manner that is academically justified.

d. Special programs, grants and sub-contracting arrangements for extension credit.

All departments expecting participants to receive extension credit through grant-funded workshops or subcontracting arrangements with other agencies (such as Regional Service Centers or Independent School Districts) should include in the cost of such programs funds to cover regular extension tuition for participants. All salary and travel payment should be handled as with any regular extension class - including rate of payment for instruction and travel.

e. Courses which may be taught by extension.

In approving classes to be taught by extension, the administrators mentioned in item b above will take into consideration such factors as 1) appropriateness of course content for off-campus instruction, 2) duplication of on-campus courses by extension courses, 3) possible reduction of resident enrollment that may result from extension classes and, 4) public service and recruiting value that may be derived from extension classes.

f. Admission to graduate school.

Procedures for enrolling in graduate extension courses shall be generally the same as those for enrolling in graduate courses on campus. Students receiving graduate credit must file with the Graduate Office an application for admission to graduate school or a letter of standing from the graduate school where they have been accepted.

g. Authorization for extension classes.

An authorization form for each extension class (see appendix), will be completed and signed by each of the administrators mentioned in item b above and each class will be considered in relation to these policies at that time.

References: Prior ETSU Policies II L and B-101 approved November 1, 1985; revised September 1, 1996; Procedure A11.03

***************

CONTACT FOR INTERPRETATION: Provost and Vice President for Academic Affairs

DIVISION OF CONTINUING EDUCATION
EXTENSION CLASS AUTHORIZATION

________________________________________________ is authorized to organize (instructor)

an extension class in ____________________________________ in ______________________
(course number and title) (city)

during the ___________________ semester in 20____.

Special Conditions: ____________________________________________________________________________

__________________________________________

PLEASE SIGN, DATE, AND FORWARD

(1) ______________________________________ _______________
Dean, Division of Continuing Education                        Date

(2) ______________________________________ _______________
Department Head                                                        Date

(3) ______________________________________ _______________
Academic Dean                                                           Date

(4) ______________________________________ _______________
Dean, Graduate Studies and Research                         Date

(5) ______________________________________ _______________
Vice President for Academic Affairs                            Date

TO BE COMPLETED BY CONTINUING EDUCATION OFFICE

Organizational Meeting:

_____________________________________
Date

_________________________________________________________
Place

Number Students Required __________ Total Students ________

Contact Person: _________________________________________

OUT __________ IN __________