General
The scheduling of the Heritage House and/or Heritage Gardens shall be the responsibility of the Director of Advancement Services (the Director). The House and Gardens may be scheduled for recognized University student/faculty/staff organizations, University departments or by the general public. Because the House is a unique facility that contains valuable items associated with the University’s history, the decision to schedule an event rests with the Director of Advancement Services. The following are guidelines to be used; however, the Director has the discretion to exercise best judgment based on the circumstances.

1. Heritage House

1.1 A $100 rental fee and a $100 deposit are required for the general public for use of the Heritage House. University recognized student organizations or University departments are exempt from the rental fee; however, a deposit of $100 is required for all evening or weekend events. In addition, the organization’s adviser or a representative appointed by the adviser is required to attend the event. After inspection of the facility following the event, if no damage is assessed, the deposit will be returned.

1.2 The Heritage House can accommodate seated meals for up to twelve people and will accommodate 75 guests for events, such as receptions, with food and drinks.

1.3 The University Food Service must cater food or beverages served at an event held at the Heritage House. The individual in charge of the event is responsible for contacting Food Service (903.468.4890) and arranging for food and beverages. Requests to serve alcoholic beverages must be approved by the Director prior to the event and must be purchased from the University Food Service.

1.4 The second floor houses the Advancement Services Office and is off limits to any event held in the Heritage House.

1.5 Prior approval is needed for bringing additional items to the Heritage House; however, no displays or furniture may be moved.

1.6 For safety reasons, no lit candles are allowed.

1.7 When the event concludes, the individual in charge of the event must call the University Police at 903.886.5868 to secure the Heritage House and wait until the building is secured.

1.8 In case of an emergency, dial 911 on the kitchen telephone to contact the University Police Department.

2. Heritage Gardens

2.1 There is no rental fee for the Heritage Gardens; however a deposit of $100 is required if using the Gardens only. After inspection of the Gardens following the event, if no damage is assessed, the deposit will be returned.

2.2 The Heritage Gardens will accommodate up to 150 people. Chairs are to be set up on the sidewalks only. Chairs are not allowed on the grass. The university does not provide chairs in the Gardens; arrangements must be made with a rental company or brought in by the individual and removed immediately following the event. The University will not be responsible for chairs left outside overnight. In the event of a garden wedding, only natural products, such as bird seed, may be strewn in the garden. No silk petals or other non-de-gradable items may be used when sending off the bride and groom.

2.3 The University Food Service must cater food or beverages served at an event held in the Gardens. The individual in charge of the event is responsible for contacting Food Service (903.468.4890) and arranging for food and beverages. Requests to serve alcoholic beverages must be approved by the Director prior to the event and must be purchased from the University Food Service.

2.4 It is the responsibility of the party using the Gardens to remove trash following the event.

CONTACT FOR INTERPRETATION: Director of Advancement Services